Terms & Conditions
Registration Fees
All registration prices listed are in U.S. dollars and are per person. Registration fees apply to the individual and cannot be shared among people from the same chapter, firm or company.
Nonmember registration is restricted to individuals who are not currently members of ALA but meet the eligibility requirements for ALA membership. Nonmember registrations may not be someone who is not eligible for membership in ALA, a business partner or a supplier who is not exhibiting/sponsoring. Learn more.
Guest Registrations
The purchase of a guest registration (if available) is restricted to guests of registrants only. A guest registration may not be used by someone eligible for membership in ALA, a business partner or a supplier who is not exhibiting/sponsoring. ALA reserves the right to review eligibility for guest registration. Guests of attendees are subject to all terms and conditions.
You may add guest passes to your online registration or contact us at +1-888-593-7243 or [email protected].
| Guest Registration Package | Fee (per person) |
| Full Guest Registration (all meals and special events) |
$569 |
| Sunday Welcome Reception | $119 |
| Monday Awards Reception | $79 |
| Tuesday Association Luncheon | $89 |
| Tuesday Exhibit Hall Reception | $79 |
| Wednesday Closing Reception | $119 |
Health and Safety Requirements
ALA prioritizes the safety and welfare of its meeting and conference attendees, exhibitors, partners, speakers and team members. ALA policy is to adhere to the health and safety protocols in place at the time of the conference as determined by federal, state and local authorities and the venue. Individuals are encouraged to take any additional precautions they deem necessary to achieve their desired personal level of safety and wellness.
ALA’s health and safety requirements are based on guidance and recommendations issued by the U.S. Centers for Disease Control and Prevention and other public health authorities. We continuously monitor local, state and federal public health guidance, directives and requirements and will update our health and safety requirements as necessary.
In order to care for our community, all ALA conference attendees must follow all health and safety protocols required by ALA, the venue, national and/or local authorities.
Registration Eligibility
Registration fees are based on membership status (ALA member or nonmember) on the date registration and payment are received (by 11:59 p.m. Central). However, all member rates are contingent on the member renewing their full ALA 2024 membership.
Nonmember registration is restricted to individuals who are not currently members of ALA but meet the eligibility requirements for ALA membership. A nonmember registrant may not be a business partner or a supplier who is not exhibiting/sponsoring. Learn more about membership eligibility requirements or contact the ALA Membership Department at +1-847-267-1585.
Business partners, including legal industry suppliers who are not exhibiting/sponsoring, are not permitted to register as attendees or guests. Contact the ALA Membership Department at +1-847-267-1585 if you have questions about your membership status or eligibility.
Payment Policy
Payment must be received in full by the conference date. Any discounts given will be applied to the full conference fee only (excluding add-ons), cannot be combined with any other offer and must be paid in full at the time of order.
Confirmation
All registrants will receive written confirmation/receipt at the time of registration. If you do not receive confirmation, please contact Customer Service at +1-888-593-7243 or [email protected].
Cancellations
All cancellations must be made in writing and submitted via email to [email protected].
| Date Cancellation Received | Attendee Cancellation Fee | Full Guest Cancellation Fee | Special Event Cancellation Fee |
|---|---|---|---|
| By February 9, 2024 | Full refund | Full refund | Full refund |
| Between February 10 and March 8, 2024 | $219 | $119 | Full refund |
| Between March 9 and April 5, 2024 |
50% of fee paid | $119 | Full refund |
| After April 5, 2024 | No refund | No refund | No refund |
Cancellation notifications via social media (e.g., posting on our Facebook page or Twitter) are not accepted. No-shows and late cancellations forfeit the full registration fee. The option to transfer registration to a future Annual Conference will not be offered.
Substitutions
Paid conference registrations may elect to send a substitute attendee from their organization or chapter. The following fees and options will be assessed. The substitute’s registration fee will be adjusted if a nonmember replaces an ALA member. Please submit a written request to [email protected].
| Date Substitution Requests Received | Fee |
|---|---|
| By February 9, 2024 |
No cost. |
| Between February 10 and March 8, 2024 | $150 fee The substitute’s registration fee may be adjusted based on membership status. |
| After March 8, 2024 | $250 fee The substitute’s registration fee may be adjusted based on membership status. |
Health & Safety Notices
An inherent risk of exposure to various infectious diseases exists in any public place where people are present. If you are uncertain as to your health, you should not register for the conference until you have consulted a medical adviser about the risks that you may be exposed to.
By registering for any of ALA’s conferences, you confirm that you 1) are attending voluntarily, and at your own risk; 2) understand and agree that attendance may carry the risk of injury or illness, even serious injury or illness, death, or damage or loss of property, including, without limitation, the risk of being exposed to or infected with COVID-19 or other infectious disease and voluntarily assume such risk; and 3) release, and forever discharge, indemnify and hold harmless, ALA and American Conference Institute, Inc. (ACI), and their respective directors, officers, staff, agents, members, and representatives, from any and all claims, liabilities, actions, damages, costs or expenses of any kind arising out of, in connection with, or relating to your attendance or participation in the conference including, without limitation, any illness, damages or injury resulting from your attendance at the conference.
ALA Meeting Code of Conduct
ALA is committed to providing a safe, productive and welcoming environment for all meeting participants and ALA staff. All participants, including but not limited to, attendees, speakers, volunteers, exhibitors, guests, ALA staff members and service providers, are expected to abide by this Meeting Code of Conduct (Code) whether participating in-person or virtually. This Code applies to all ALA webinars, educational sessions, conferences, meetings and meeting-related events, including those sponsored by organizations other than ALA but held in conjunction with ALA events, whether on public or private platforms (collectively, “meetings”).
ALA has zero-tolerance for any form of discrimination or harassment, including but not limited to sexual harassment by participants or our staff at or during meetings. If you experience harassment or hear of any incidents of unacceptable behavior, ALA asks that you immediately inform Eryn Carter, CAE, Executive Director, [email protected] so that ALA can take the appropriate action.
Unacceptable behavior includes without limitation:
- Harassment, intimidation or discrimination in any form.
- Verbal or written abuse of any attendee, speaker, volunteer, exhibitor, ALA staff member, service provider or other meeting participant.
- Examples of verbal and written abuse include, but are not limited to, comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin; inappropriate use of nudity and/or sexual images in public spaces or in presentations; or threatening or stalking any attendee, speaker, volunteer, exhibitor, guest, ALA staff member, service provider or other meeting participant.
- Disruption of any element of an in-person or virtual meeting. Other behavior, actions or activities deemed disruptive, unacceptable or contrary to the best interests of ALA as determined by ALA in its sole and absolute discretion.
In addition, the following rules apply to all ALA meetings:
- Presentations, postings, comments and messages may not contain promotional materials, special offers, job offers, product announcements or solicitations for services. ALA reserves the right to remove such messages and potentially ban source(s) of such solicitations from its meetings.
- Participants may not copy or take screenshots of Q&A or any chat room activity that takes place in the virtual space.
- All meeting participants must comply with the instructions of ALA staff, session moderators and presenters.
- Attendees may not leave business development/promotional materials/business cards on meeting tables or openly distribute such during association events. Educators and sponsors of an event are subject to the terms of those separate agreements.
ALA reserves the right to take any action it deems necessary and appropriate, including immediate removal from a meeting without warning or refund, in response to any incident of unacceptable behavior or other violation of this Code, and ALA reserves the right to prohibit attendance at any future virtual or in-person meeting.
Conference Consent Policy
By registering for this ALA conference, you are consenting to receive conference-related communications in addition to sharing your contact information publicly on attendee rosters.
You can withdraw your consent at any time by contacting [email protected].
Individuals who have opted out of business partner communications will appear on attendee lists (that feature only first and last name, title, company name, city, state and chapter) and be removed from event rosters accessible by business partners if containing full contact information including email address.
Promotional Photos and Videos
Participation at and registration (attendee, guest and exhibitor) for the conference gives consent to the use and distribution of the participants’ image or voice in any pictures, video or audio recordings or electronic reproductions taken during ALA and ALA-related events for conference coverage and future ALA promotional purposes. ALA is able to use your likeness without remuneration.
Other Ways to Register
| Email: | [email protected] |
| Phone: | +1-888-593-7243 |
| Mail: | ALA’s Conferences c/o American Conference Institute 2 Park Ave., 20th Floor New York, NY 10016 USA |
| Fax: | +1-877-927-1563 |
Questions
If you have any questions about ALA’s Annual Conference & Expo, registration policies or procedures, please contact us at +1-888-593-7243 or [email protected].
American Conference Institute acts on behalf of the Association of Legal Administrators in developing and managing the Annual Conference & Expo.